About our client

Our client, for whom we are seeking a Team Assistant / Office Management (full-time job), is a worldwide leading manufacturer of new energy equipment. Out client mainly focuses on seven industry, including Lithium-ion battery, Photovoltaic, 3C, warehouse & logistics system, automobile, fuel cell and Laser. Currently, it has 15000+ employees, including 5,000+ R&D engineers.

Duties and responsibilities:

• Efficient office management and performance of general administrative tasks, such as Booking meeting rooms, managing phone calls, receiving and coordinating deliveries and outgoing shipments
• Supervising the daily operations of the reception area, taking responsibility for the order and representation of the reception and the surrounding office, kitchen and general areas
• Involvement in various projects (especially sales activities)
• Independent processing of appointment requests and, appointment management as well as coordination and organization of meetings and workshops
• Preparation of documents for presentations
• Order processing and invoice tracking, dispatch for the entire team
• Planning, organizing and realizing events (in-house trainings, workshops, team events)
• Planning and organizing business trips and settling travel expenses
• Supporting the on- and offboarding process for team employees
• Optional operational support and acting as an interface to IT, Marketing and HR

Qualifications and knowledge:

• Completed business related vocational training or academic degree
• 1~2 years of administrative experience in a dynamic, fast paced international environment
• Very good handling with common PC applications (especially MS Excel and PowerPoint)
• Native-speaker level of English and very good German language skills (written and spoken), knowledge of a further European language appreciated
• Very good organizational and communication skills
• Sense of ownership and ability to network across all cultural levels
• Strong service orientation and ability to work as part of a team

What could be offered

• The successful applicant will become a part of our mission for sustainability: Clean energy for generations to come
• A global team of diverse colleagues who share passion for renewable energy
• Trust and empowerment to make your own ideas become reality
• Personal and professional development in order to grow internally within our organization